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1.
What are the key activities of the department?
The key activities of the Central Records Department include:
a. Preserving registers
and documents pertaining to birth, death, building plans, assessment, trade licenses
and survey plans.
b. Issuing certified copies related to the above records
on payment of prescribed fees
c. Selling forms to public
2. What
forms/records does the department sell?
The various forms sold by the department include,
a. A 42 (Used
for Assessment)
b. A 75 (Used for Assessment)
c. Building application form
d. Contractor bill form
e Petty Investment (PI) bills (Used for
Civil and Lighting works involving amounts below Rs.50,000)
f. Tender specification forms
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3. Where
can I complaint if there is a delay in obtaining my records?
We take every endeavor to ensure that we hand out record
requests on time. In the unlikely case of delays in receipt
of records you may visit us at Central Records Department,
Ground Floor, 5 SN Banerjee Road, Kolkata 700013, Phone
(033) 2286 1000 Extension – 2481 (Superintendent Records)
You may speak with the Municipal secretary at extension 2402.
4. What is your schedule of fees for the year 2005-06?
Please see Annex B (Available Online).
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5. What
is the methodology of application, documents to be submitted,
estimated timelines with respect to the permissions required
from the central records department (CRD)?
| Sl. No. |
Permission required |
Application procedure/Pick
up Completed form from? |
Documents to be submitted |
Forms to be submitted to |
Lead Time |
Cost and payment mechanism |
1. |
Birth/Death Certificate |
1. Obtain & fill form OS
105 from the Central Records Department at the
ground floor of KMC headquarters
2. Search birth/death
register for details
3. Pay search Fee at CRD per schedule
4. Once details are
located, fill form 23H
5. Contact certificate section
of health department with cash receipt & form
23H
6.
Pay prescribed Fee at health department |
Copy of birth/death certificate if available |
OS 105, 23H |
20 – 30 minutes |
Search Fee: Rs. 50 for records prior to 1970 & Rs.
10 for records post 1970
Health Department
Fee: 50 – Death, 100
- Birth
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2. |
Building Plans |
1. Obtain & fill form OS
105 from the Central Records Department at the
ground floor of KMC headquarters
2.
KMC staff searches
building plans register
3.
Pay search Fee & collect
receipt
4.
Contact Building department with receipt
(must mention building sanction number)Apply
at building department for building plan |
Tax Bill, Copy of Deed of ownership |
OS 105 |
1 day (does not include time taken by building
department) |
Search Fee Rs 300 for property owner & Rs
600 for non-owners
Application Fee (Bldg Dept) Rs 60 |
3. |
Assessment Documents
(For Years Prior to 1950only)
Note:
For years after 1950 contact assessment department
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1. Obtain & fill form OS
105 from the Central Records Department at the
ground floor of KMC headquarters
2.
KMC staff searches
assessment register
3.
Pay search Fee & collect
receipt
4.
Department issues certified copy of assessment
register |
Record of ownership such as Tax Receipt, Sale
Deed |
OS 105 |
7 – 10 days |
Search For Pukka House – Rs150/500/1000
depending on annual valuation Bustee – Rs
50 to Rs 100
Certified copy for Pukka House 100/150/200/1000
Certified
copy for bustee - Rs 50 to Rs 100
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4. |
License Documents |
1. Obtain & fill form OS
105 from the Central Records Department at the
ground floor of KMC headquarters
2.
KMC staff searches
license register
3.
Pay search Fee & collect
receipt
4.
Department issues certified copy of assessment
register |
Copy of old license |
OS 105 |
7 – 10 days |
Only Search – Rs 75, Search + Certificate – 150 |
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List of sub - departments along with contact details
S
No |
Department |
Address |
Contact person |
Tel, Mobile No. |
1. |
Central Records Department |
Ground Floor, 5 SN Banerjee Road, Kolkata 700013
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Superintendent of Records |
(033) 2286 1000 Extension – 2481 |
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